Kaltura to replace Zoom Cloud for long-term storage of Zoom recordings

July 22, 2021

UNIVERSITY PARK, Pa. — Kaltura is Penn State’s tool for storing, publishing and streaming media. Kaltura functions as a stand-alone media management service and works in conjunction with Zoom and Canvas. Users can view all recordings in their Kaltura MediaSpace, including Zoom recordings.

Due to Kaltura’s dual advantages of a larger storage capacity and letting users access their media files over a longer period, Penn State IT is phasing out the long-term storage of recordings in the Zoom Cloud. Below are the details on how this transition will affect Zoom recordings.

This transition will begin on Aug. 16.

Please note that Penn State Health will not be affected by this change.

Zoom recordings via Canvas integration

Penn State IT recognizes the time instructors need to update classroom practices and recording links for their courses. Therefore, all Zoom recordings created through the Canvas integration will be stored on the Zoom Cloud until May 2022.

After May 2022, Zoom recordings saved in the Zoom Cloud will be available for 30 days from the date it was recorded, after which time the recordings will be moved to trash and queued for permanent deletion after an additional 30 days. Upon deletion from trash, individual Zoom recordings will not be available in the Zoom Cloud and are not recoverable.

All previously made recordings are already available in Kaltura for long-term storage.

All other (non-Canvas) recordings made prior to Aug. 16

All Zoom recordings created prior to and including Aug. 16 will be available for 150 days from the date it was recorded, after which the recordings will be moved to trash and queued for permanent deletion from Zoom in 30 days. 

Upon deletion, individual Zoom recordings will not be available in the Zoom Cloud and are not recoverable. 

Owners of Zoom recordings that are at 120 days or more will be notified by email that these recordings will be deleted in 30 days. The email will contain a link to the list of Zoom recordings and its corresponding Kaltura recording link. Users may choose to download the recordings from the Zoom Cloud or have the option to individually opt-out a recording from deletion from Zoom until May 2022.

After May 2022, the opt-out feature will not be available.

More information is available in this Knowledge Base article: Zoom: How to opt-out Zoom Cloud Recordings from deletion until May 2022.

Zoom recordings made Aug. 17 or after

All Zoom recordings created on or after Aug. 1will be available for 30 days in the Zoom Cloud from the date it was recorded, after which the recordings will be moved to trash and queued for permanent deletion after an additional 30 days. Upon deletion, individual Zoom recordings will not be available in the Zoom Cloud and are not recoverable.  

All recordings are stored in Kaltura

All recordings initiated by a Zoom meeting are automatically uploaded to the host’s Kaltura MediaSpace. Kaltura is the long-term storage for all recordings.

When sharing recordings, use the Kaltura recording links not the Zoom links in the Zoom Cloud. Instructions are available in this Knowledge Base article: Kaltura: Sharing a Link to Your Media File. 

To make Kaltura media available to students in your Canvas course, enable the Media Gallery in the navigation tab under Course Settings. Check out how to add Kaltura media to a Canvas course for additional information.

Please refer to the following articles for more information about Zoom recordings: 

For the latest Zoom updates, news, resources, support and training information, visit zoom.psu.edu.

For more information about Kaltura, visit kaltura.psu.edu.

 

Last Updated August 11, 2021